Beta — work in progress

One workbook fills every form a port call asks for

PDF, Word, Excel, HTML — and it writes the text messages too: AMVER, noon reports, Notice of Readiness, Letters of Protest.

Everything happens inside your browser. No account, no server, no internet. Crew passport numbers never leave the computer they are typed on — which is usually the answer your office needs when it asks about data protection.

Open the tool Read the guide

What it does

Two jobs, both from the same data — so the vessel particulars you type once serve the FAL forms, the passage plan and the AMVER message alike.

1

Fills forms

Give it the blank form and your data workbook, tell it once which value goes where, and it produces the filled document. The next time that form comes round, you skip straight to the filling.

2

Writes text reports

Messages built from the same workbook with no blank form involved — AMVER sailing plans, noon reports, notices, protests.

Getting started in five minutes

Nothing to install, no admin rights needed, and it runs with the network cable pulled.

  1. Open the toolFour tabs appear: Data, Map, Fill, Reports — and a Guide.
  2. Load your workbookPress Load .xlsx and pick your data file. The Data tab lists every sheet it found and what it made of each one.
  3. Load a blank formPress Load form and pick a PDF, Word, Excel or HTML file.
  4. Say where things goA PDF with real form fields lists them — press Match by name and it fills in most of them for you. A flat or scanned PDF draws the page on screen and you click where each value belongs.
  5. FillGo to the Fill tab and press Fill form. The finished file lands in your Downloads folder.
  6. Save the mappingKeep that JSON file next to the blank form — set up once, use forever.

Data workbooks

Ready-made workbooks to start from. Each one is standalone — use the one that matches the job so you are not looking through data you do not need. Or bring your own workbook; the tool works with any sensible spreadsheet.

Pre-Arrival Master

The big one. Keep this workbook current and every form fills from it — crew, certificates, stores, last ports. Includes the Vocabulary sheet for teaching the tool your own wording.

Ship · Voyage · Crew · Certificates · Last Ports · Stores ×4 · Vocabulary

Download .xlsx

AMVER

Sailing plans, position and deviation reports for the AMVER system.

Ship · Voyage · Noon · Route

Download .xlsx

Noon & Voyage

Noon reports, voyage figures and bunker ROB.

Ship · Voyage · Bunkers · Noon

Download .xlsx

Notices

Notice of Readiness and arrival/departure notices, with crew changes.

Ship · Voyage · Bunkers · Last Ports · Noon · Off/On Signers

Download .xlsx

Cargo & Operations

Cargo operations paperwork and operational statements.

Ship · Voyage · Noon

Download .xlsx

Letters of Protest

Protests to charterers, terminals and agents — written from the same data.

Ship · Voyage

Download .xlsx

Emergency & Statutory

Incident and statutory reporting when something has happened.

Ship · Voyage · Incident · Noon

Download .xlsx
Download all seven workbooks (.zip)
A word on what it will not do. It does not calculate anything — distance run, consumption, cargo figures are all copied from your workbook, never worked out here. That is deliberate: a wrong number stays visible in a sheet you control. It does not verify anything either. The Master remains responsible for every figure and every signature — check the output against the original before signing.